Graduation Requirements

If you are an International Student graduating in the Spring, you will need to submit a Spring Graduate Insurance Waiver form, even if you have another waiver on file for summer. Failure to change your waiver type from “Graduate Student with an Academic Assignment Waiver” to a “Spring Graduate Insurance Waiver” will result in summer insurance charges being retroactively added to your spring tuition fee bill during the summer insurance audit. Additionally, a financial bar will be placed on their record preventing them from getting their diploma and final transcripts.   

How to Submit the Waiver:   

• Download the waiver. Students can download the waiver on the insurance waiver webpage and request confirmation from their academic department of their eligibility to graduate in spring.   

• Upload completed form. Students will then upload the form using the insurance secure document uploader found on the waiver webpage.  

Additional details about this are available from ILS upon request. If you have questions, reach out to us, or to intlinsurance@austin.utexas.edu.  

Contact your committee to arrange a time/date to hold your defense. Defenses can be held in person (students are responsible for making room reservations) and virtually (on Zoom). Once your time and date have been set, (defenses must be held before a specified deadline each semester), you must submit the Request for Final Oral Examination, which will route to the Graduate Coordinators to review and then through DocuSign to your committee members to sign electronically. Once this form is completed, you must submit the form to GradStudentSvcs@austin.utexas.edu at least 2 weeks in advance of your defense.  

Once the Graduate School has approved your Request for Final Oral Exam, you and your committee chair will receive instructions from the Graduate School for the Report of Dissertation Committee form. The Graduate School will email you a PDF version of the form which you can print and bring to your exam; we have a DocuSign version of the form that we will send to you if you would prefer to gather signatures electronically. The completed version of the form will need to be submitted by the student via email to GradStudentSvcs@austin.utexas.edu prior to the final deadline, which is subject to change each semester. 

Students may request at this time to make their defense open to others within UT’s community by requesting that the Graduate Coordinators send an announcement via the ILSGP student/faculty listservs. To make a public announcement, students must email ilsgrad@austin.utexas.edu with their request to make the announcement and include their dissertation title, PI(s), defense date/time, and a Zoom link or room location for the defense.  We recommend you send this at least a week in advance to ensure it has time to be crafted and sent out prior to your defense. 

After passing your final oral exam, you must submit your final dissertation and required print pages (see list below) to the Graduate School. You must upload your dissertation BEFORE submitting the required print pages, and then submit the print pages (via email) to GradStudentSvcs@austin.utexas.edu before the final deadline, which is subject to change each semester. 

Required Print Pages  

The Report of Dissertation Committee Form with signatures from all of your committee members and your program’s GSC Chair.  

Submit any requests to Delay Publication.